In this article, we will discuss the factors to consider when selecting the next copier for your business.
Investing in a copier for your business is a significant decision that can have a substantial impact on your daily operations. A copier is an essential tool that can improve your business's productivity and efficiency. However, with so many copier options available on the market, it can be overwhelming to choose the right one. Below we have listed some key things to consider.
Volume and Speed
One of the primary factors to consider when choosing a copier is the volume and speed of the machine. How many pages do you need to print, copy or scan each month? What is the expected usage level of the machine? The answers to these questions will help you determine the copier's monthly duty cycle, which refers to the number of pages a machine can produce in a month. The speed of the copier is also an essential factor to consider. The higher the speed, the faster the machine can produce documents, which is especially important for busy offices.
Functionality
Copiers offer different levels of functionality. Some machines can print, scan, and copy, while others can also fax, staple, and hole punch. Consider the specific needs of your business to determine what level of functionality you require. Additionally, consider if you need colour or black-and-white capabilities and if you require automatic double-sided printing.
Cost
Copiers are a significant investment, and the cost can vary widely depending on the features and functionality. However, keep in mind that the cost of the copier is not the only factor to consider. You also need to factor in the cost of consumables, such as ink or toner, and maintenance costs.
Security
In today's digital age, copier security is a critical factor to consider. Look for machines that offer security features, such as user authentication, data encryption, and secure print release. These features will help ensure that your confidential information stays safe.
Service and Support
Finally, consider the service and support offered by the copier manufacturer or vendor. Ensure that they offer responsive customer service and support, including maintenance, repairs, and supplies.
Morgan & Morgan offers a range of copiers and document solutions to meet the unique needs of your business. We can help you choose the right copier and paired with our managed print contract ensure that your copier is functioning at all times. Contact us today to learn more about our products and services.
